Privacy Policy for East Side Middle School
1. Introduction
East Side Middle School (“we,” “our,” or “us”) is committed to safeguarding the privacy, confidentiality, and security of your personal data. We understand the importance of protecting your personal information and are dedicated to handling it responsibly and in accordance with applicable data protection laws, including the General Data Protection Regulation (GDPR) and the California Consumer Privacy Act (CCPA). This Privacy Policy explains how we collect, use, disclose, and protect your personal information when you visit or interact with www.eastsidemiddleschool.com.
2. Scope of the Policy and Role of the Data Controller
This Privacy Policy applies to all personal data processed through your use of our website at www.eastsidemiddleschool.com (“Site”). East Side Middle School is the data controller responsible for the processing of your personal data collected through this Site. If you have any questions regarding this policy or how your data is handled, you may contact us at: [email protected].
3. Categories of Data Processed
We may collect and process the following categories of personal data, either directly from you or indirectly through your interaction with our Site:
a. Usage Data: Includes information such as IP address, browser type and version, geographic location, pages viewed, session duration, and referring website addresses.
b. Account Data: Includes your full name, residential or mailing address, email address, telephone number, and any credentials used to access your account (if applicable).
c. Profile Data: Includes demographic data, communication preferences, interests related to educational programs, website behavior, and purchase history if applicable.
d. Communication Data: Includes information you provide when you contact us through forms, support requests, and record of past communications.
e. Technical Data: Includes device identifiers, internet connection data, operating system, device type and settings, and diagnostic information.
f. Transaction Data: Includes details of transactions carried out via our Site, including payment details (processed via secure third-party processors) and delivery logistics.
g. Preference Data: Includes your preferences in receiving marketing communications from us, subscription preferences, and areas of interest related to our services.
4. Legal Bases for Processing
We process your personal data on one or more of the following legal bases, as permitted under applicable law:
– Consent: Where you have provided clear and affirmative consent for us to process your personal data for a specific purpose, such as subscribing to newsletters or accepting cookies.
– Contractual Necessity: Where the processing is necessary to perform a contract with you, including providing services, maintaining user accounts, or processing transactions.
– Legal Obligation: Where we are required to comply with legal or regulatory obligations.
– Legitimate Interests: Where processing is necessary for our legitimate interests and those interests are not overridden by your fundamental rights and freedoms. This includes improving the Site, preventing fraud, or responding to inquiries.
5. Your Rights Under Data Protection Law
If you are located in the European Union, California, or other applicable jurisdictions, you may be entitled to certain rights under data protection laws, including:
– Right of Access: You have the right to access the personal data we hold about you.
– Right to Rectification: You may request corrections to inaccurate or incomplete personal data.
– Right to Erasure: You may request the deletion of your personal data, subject to our legal obligations.
– Right to Restrict Processing: You may request limitations on how we process your data.
– Right to Data Portability: You have the right to request a copy of your data in a machine-readable format.
– Right to Object: You may object to certain data processing activities based on legitimate interest or direct marketing.
– Right to Non-Discrimination: Under the CCPA, you are entitled to exercise your privacy rights without facing discriminatory treatment.
To exercise any of the above rights, please contact us at [email protected].
6. Security Measures
We implement a range of technical and organizational measures designed to protect your personal data from unauthorized access, accidental loss, or destruction. These include:
– SSL encryption of data in transit
– Restricted access controls and authentication procedures
– Regular data backups and secure storage protocols
– Ongoing staff training in data protection and privacy practices
Although we take reasonable steps to secure your data, the transmission of information via the internet is not completely secure. We encourage users to take personal precautions when sharing information online.
7. International Data Transfers
Your personal data may be transferred to, and processed in, countries outside your jurisdiction, including to service providers located in the United States or other regions that may not offer the same level of protection as your home country. When such transfers occur, we ensure that appropriate safeguards are in place, such as Standard Contractual Clauses approved by the European Commission or other legally recognized mechanisms, to protect your data.
8. Data Retention
We retain personal data only as long as necessary to fulfill the purposes for which it was collected, and in accordance with legal, regulatory, and contractual obligations. Retention periods include:
– Usage Data: retained for up to 12 months for analytics purposes
– Account Data: retained as long as the account remains active
– Profile Data and Communication Data: retained for up to 3 years after last interaction
– Transaction Data: retained for 7 years to comply with financial regulations
– Preference Data: retained until you withdraw your consent or update your preferences
Upon expiration of the retention period, data is securely deleted or anonymized.
9. Cookie Policy
Our Site uses cookies and similar technologies to optimize functionality, enhance user experience, and collect analytics. Cookies fall into the following categories:
– Essential Cookies: Necessary for basic Site operations, such as navigation and access to secure areas.
– Functional Cookies: Enable personalization, such as remembering login credentials or language preferences.
– Analytics Cookies: Help us understand how visitors interact with the Site, including page performance and navigation patterns.
– Performance Cookies: Measure system performance and identify improvement areas.
10. Cookie Management and Compliance
In compliance with GDPR and CCPA, you will be presented with a cookie consent banner upon your first visit to the Site. You can manage your cookie preferences at any time through the “Cookie Settings” linked in the footer of www.eastsidemiddleschool.com. Most browsers also allow you to disable or delete cookies through their settings.
California residents may also opt out of “sale” of data, as defined under CCPA, through our “Do Not Sell My Personal Information” link (if applicable).
11. Special Protections for Children Under 13
Protecting the privacy of minors is of utmost importance to us. East Side Middle School does not knowingly collect or solicit personal information from children under the age of 13 without verified parental consent, in compliance with the Children’s Online Privacy Protection Act (COPPA). If you are a parent or guardian and believe your child has provided us with personal data without your consent, please contact us immediately at [email protected] to request deletion.
12. Policy Updates and User Notifications
We reserve the right to modify or update this Privacy Policy at any time, to reflect changes in legal requirements or our data processing practices. In the event of material changes, we will provide prominent notification on our Site or contact you directly where appropriate. Continued use of the Site constitutes your acknowledgment of the revised policy.
13. Contact Information
For any questions, data requests, or concerns regarding this Privacy Policy or your personal data, please contact us at:
Email: [email protected]
Website: www.eastsidemiddleschool.com
We are dedicated to full compliance with applicable data protection legislation and welcome your questions about how we protect your privacy.